Job Title: Office Assistant IV

Contract Days:  7.5 hrs/day, 240 days

The Office Assistant is directly supervised and evaluated by the Director of Human Resources.

 

Qualifications of Employment:

• High school diploma or GED required
• Advanced computer skills:
• Efinance, Eschool preferred
• Microsoft, Excel, Google knowledge 
• Pass a background check (RSD will reimburse once passed)
• Professional communication skills 
• Bilingual in Spanish is strongly preferred 
• Positive disposition & people skills
• Proper grammar usage with English 
• Greet people in a welcoming manner
• Experience with people and families from diverse backgrounds
• Accounting skills:
• Budgeting, purchasing process, record keeping 
• Experience in specific office work preferred 

Essential Duties and Responsibilities:

• Any responsibilities listed here for clerk/parapro, registrars, and office assistant I, II
• Follow district purchasing and accounting  procedures: 
• Requisitions 
• Assist and manage budgeting reports for all programs
• Purchase orders
• RSD Tier II training  
• Assist with audits and monitoring visits 
• Professionalism with all shareholders: students, parents, staff - (warm, caring, professional at all times)
• District level data entry for Efinance, Eschool, & any other data management site
• District Event Coordination (organization, purchasing, scheduling, double checking mistakes, communication, etc)
• Maintains and monitors official student transcripts, report cards, & checks credit 
• Maintaining teacher and student records 
• Stay current on any compliance regulations or rules for your department 
• Participate in cross training and any professional development as assigned 
• Maintaining, distribution, and record keeping for any devices (laptops, ipads, etc)
• Uphold confidentiality - FERPA 
• Follow all RSD policies and procedures
• Be responsible for correctly documenting timesheets and any other documentation
• Check and reply to emails & phone calls within 24 hours 
• Other duties as assigned.